HR Specialist--Onboarding (2 positions available)

https://www.applitrack.com/unit5/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=8844

McLean County Unit District No. 5

JOB DESCRIPTION

Position Title:   Administrative Assistant - HR Specialist - Onboarding

Department:     Human Resources

Reports to:       Director of Human Resources

FLSA Class:     Non-Exempt

FTE:                   1.0

SUMMARY

Provide administrative support to the Director of Human Resources and Human Resources Generalist. Maintain the District’s employment application system, verify completion of employee paperwork, and act as resource on all new applicant related issues.

DUTIES

1. Maintain the District’s employment application system (Frontline) and monitor the applicant database.
2. Post, revise, and remove all open positions on the District’s employment application system consistent with Board policy, collective bargaining agreements, state and federal law.
3. Manage and verify completion of new employee paperwork and HR processes for all regular full and part time employees and create personnel files.
4. Manage Employee Maintenance and Positions in Tyler for all staff.
5. Track all new employment, reemployment, transfers, transfer requests, leaves, leave replacements, contract revisions, retirements, resignations, releases, and terminations.
6. Maintain position spreadsheet and report monthly staff numbers as needed. 
7. Coordinate summer and monthly orientations. 
8. Maintaining calendar with daily appointments for one on one onboarding appointments.
9. Preparing, coordinating, and going over all items for a new hire during one on one onboarding appointments.
10. Facilitate and participate in the file audit conducted by the Regional Office of Education.
11. Work closely with the Payroll Department acting as a liaison at times for employees. 
12. Assist with processing employee coursework information and the delivery of tuition waivers. 
13. Verify licenses for all employees through ISBE. Ensuring all licenses are registered and up to date. 
14. Collaborate with the Technology Department to create all email accounts for new employees and give proper technology for qualified employees.
15. Maintain all forms used by Human Resources for onboarding of new employees. 
16. Generate and send Board Letters to new employees.
17. Enter and recieve background checks for new employees. 
18. Cross-training to cover other HR functions within the department.
19. Perform other employment duties as requested by the Director of HR.

QUALIFICATIONS

1. High school diploma or equivalent (college degree preferred)
2. Experience in Human Resources or related support (preferred)
3. Math, data entry and computer skills including extensive knowledge of Microsoft Word and Excel and knowledge of Access, PowerPoint, Google Drive, Google Docs, Google Sheets, and Google Forms
4. Ability to assume responsibility without direct supervision, exercise initiative and judgment and maintain confidentiality is essential. 
5. Excellent oral and written communication skills and attention to detail are also required.
6. Must be able to sit and type for extended periods of time. 
7.  - Able to perform job duties at assigned work location on a regular and consistent basis.

COMPENSATION:

Fully Board Paid Medical, Dental, and Vision available.

Per the 2024-2025 Administrative Assistant (Educational Office Personnel) Salary Schedule the starting pay range is $19.10 - $21.32 and is based upon experience.  Will receive $1 bonus per hour for HR work.

Application Process:

Apply on line at www.unit5.org

INTERNAL APPLICANTS WANTING TO APPLY SHOULD USE THE INTERNAL APPLICATION